Time management is what most people think of when they think of project managers. It’s where the deadlines are set and met. It starts with figuring out the work you need to do, what resources to be used and how long it will take. It’s about developing and controlling the schedule. It is the process required to ensure timely completion of project.
Here’s an old joke when it comes to project management time: “The first 90 percent of a project schedule takes 90 percent of the time. The last 10 percent takes the other 90 percent of the time.”
Projects, especially projects that are running behind schedule, fail at the beginning, not the end. The importance of planning a project is never as evident until the rush to completion. The final actions to complete a project are dependent on the plans and motivations set in the project planning processes. Time management is an essential element on the PMP exam. You’ll need a solid Understanding of the activities and methods to predict and account for project time
Processes involved in the project time management include
Each of these processes occur at least once in every project and in one or more project phases (if the project is divided into phases)
2.1 Define activities
First you come up with the list of all the activities that needs to be completed. It involves identifying and documenting the work that is planned to be performed. In this process, work packages are planned and decomposed into schedule activities. This provides basis for estimating, scheduling, executing, and monitoring and controlling the project work.
The inputs for this process come from the processes in the Scope Management and Integration Management. The output for define activity is Sequence activity.Project time management is based predominantly on planning, and then it’s all control and execution. Planning for project schedules come from deadlines of the project, customer need and customer deadline, and some assumptions.
Define activities – Inputs, T&T and Outputs
Define activities data flow
Tools and Techniques
Decomposition – This means taking the work packages defined in scope management processes and break down into activities that can be estimated
Templates – your organization must have done similar projects so there must be template to use
Expert Judgment – We can ask someone who has done this before for the opinions on the activities
Rolling wave planning – You decompose only the activities which you plan for as they are coming first. Rest of the tasks are planned at the milestones level until you are closer to those activities.
Activity List – Activity list is everything that needs to be done to complete the project. The activity list is the lower level of the WBS.
Activity attributes – This is where the description of each activity is kept.
Milestones list – This list is the important checkpoints of your projects.